{"id":1983,"date":"2017-08-31T17:44:21","date_gmt":"2017-08-31T17:44:21","guid":{"rendered":"http:\/\/mhtboston.wpengine.com\/wedding\/?page_id=1983"},"modified":"2021-06-16T15:56:30","modified_gmt":"2021-06-16T15:56:30","slug":"planning-worksheets","status":"publish","type":"page","link":"https:\/\/murrayhilltalent.com\/wedding\/planning-worksheets\/","title":{"rendered":"Planning Worksheets"},"content":{"rendered":"
[vc_row][vc_column][vc_column_text]Provided below are our wedding reception and ceremony planning sheets. \u00a0Download the word doc, fill them out as best as you can, and send them back to us no later than one week prior to your wedding. \u00a0Check out our wedding band FAQ section below<\/a> if you have any specific questions.[\/vc_column_text][\/vc_column][\/vc_row][vc_row][vc_column]

BAND Wedding Reception Worksheets<\/span><\/h3><\/div>
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Male & Female<\/a><\/h4>
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Same Sex - Female<\/a><\/h4>
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Same Sex - Male<\/a><\/h4>
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DJ Wedding Reception Worksheets<\/span><\/h3><\/div>
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Male & Female<\/a><\/h4>
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Same Sex - Female<\/a><\/h4>
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Same Sex - Male<\/a><\/h4>
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Wedding Ceremony Worksheets<\/span><\/h3><\/div>
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String Ensembles<\/a><\/h4>
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DJs<\/a><\/h4>
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Band\/Musicians<\/a><\/h4>
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Wedding Band FAQ<\/span><\/h3><\/div>
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\n\t\t\t\t\t\t\t<\/i>\n\t\t\t\t\t\t\tWhere should I set my DJ up?\t\t\t\t\t\t\t<\/i>\n\t\t\t\t\t\t<\/div>\n\n\t\t\t\t\t\t
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To ensure maximum enjoyment for all, a DJ should be set up adjacent to the dance floor, along a wall in the center of the room (as opposed to a corner, with tables between the DJ and dance floor). They should also be within 25 feet of an electrical outlet.<\/p>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t

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\n\t\t\t\t\t\t\t<\/i>\n\t\t\t\t\t\t\tCan I customize a DJ playlist?\t\t\t\t\t\t\t<\/i>\n\t\t\t\t\t\t<\/div>\n\n\t\t\t\t\t\t
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Sure! We welcome your input. After all, you know the musical tastes of your friends and family better than any DJ would! That being said, an experienced DJ usually has a good idea of what resonates with large diverse crowds, and they often need to read the room and respond to what is working (or not working), so it’s best to give them some freedom throughout the night.<\/p>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t

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\n\t\t\t\t\t\t\t<\/i>\n\t\t\t\t\t\t\tWhat’s included with a DJ?\t\t\t\t\t\t\t<\/i>\n\t\t\t\t\t\t<\/div>\n\n\t\t\t\t\t\t
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Our DJ packages include up to 5 hours of performance time, plus up to an hour of set-up time. We also bring our own sound system, speakers, wireless microphone and all required music. All you need to provide is a 6-8′ covered table and a meal for the DJ.<\/p>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t

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\n\t\t\t\t\t\t\t<\/i>\n\t\t\t\t\t\t\tDo you need to do a walk-though at my venue prior to my event?\t\t\t\t\t\t\t<\/i>\n\t\t\t\t\t\t<\/div>\n\n\t\t\t\t\t\t
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It is not always necessary, but we\u2019d prefer it if we haven’t worked there before. Most ballrooms, barns and tents are pretty self\u00a0explanatory. \u00a0We are familiar with so many venues in New England that we have most likely been there already.<\/p>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t

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\n\t\t\t\t\t\t\t<\/i>\n\t\t\t\t\t\t\tCan the lights change colors throughout the night?\t\t\t\t\t\t\t<\/i>\n\t\t\t\t\t\t<\/div>\n\n\t\t\t\t\t\t
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Yes, if you like. We suggest using a color that enhances the room through dinner, and then a change once dancing has begun, every few\u00a0songs or so. The subtle color change later in the evening will invigorate guests and signal a change in the party vibe.\u00a0 Or, if you’d like a more consistent look, you can always keep the color of your choosing throughout the entire event.<\/p>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t

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\n\t\t\t\t\t\t\t<\/i>\n\t\t\t\t\t\t\tHow many lights do I really need?\t\t\t\t\t\t\t<\/i>\n\t\t\t\t\t\t<\/div>\n\n\t\t\t\t\t\t
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All spaces are different, but for most applications you would need about one light every 12 feet, and the average tent or ballroom has 180\u00a0linear feet of perimeter, so we would ordinarily use about 16 fixtures. However, when you subtract for doorways, fireplaces, or other nooks\u00a0around the perimeter, 12 or fewer fixtures could easily suffice. \u00a0For larger venues, multi-room, specialty applications (Statues, Fountains,\u00a0Walkways, Pillars, Cake Tables, etc) more may be needed.<\/p>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t

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\n\t\t\t\t\t\t\t<\/i>\n\t\t\t\t\t\t\tDoes the performance area need to be sheltered?\t\t\t\t\t\t\t<\/i>\n\t\t\t\t\t\t<\/div>\n\n\t\t\t\t\t\t
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For outdoor events:\u00a0The performance area or stage should be level and should be covered to provide shelter\u00a0from excessive rain,\u00a0wind, sun, etc. Keep\u00a0in mind that if proper shelter is not provided for band, the band\u00a0and crew must stop performance\u00a0and tend to protection of their expensive gear and instruments.<\/p>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t

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\n\t\t\t\t\t\t\t<\/i>\n\t\t\t\t\t\t\tDo we need to provide a stage?\t\t\t\t\t\t\t<\/i>\n\t\t\t\t\t\t<\/div>\n\n\t\t\t\t\t\t
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We do not require a stage, but we do need a flat, level, dry performance area. \u00a0Raising the band onto a stage does help the band members visually connect with more of the audience, so it is a nice touch. \u00a0If you do decide to rent a stage, the recommended size\u00a0is 12′ deep by 16′ wide.<\/p>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t

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\n\t\t\t\t\t\t\t<\/i>\n\t\t\t\t\t\t\tWhat are your electrical requirements?\t\t\t\t\t\t\t<\/i>\n\t\t\t\t\t\t<\/div>\n\n\t\t\t\t\t\t
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Two, 20 Amp 110 volt dedicated circuits within 25 feet of the band (preferably). These dedicated\u00a0circuits should not be shared with catering, lighting or other power needs. For outdoor functions\u00a0a GFI circuit (ground fault interrupter)\u00a0is required for the safety of the artists during\u00a0rain and thunderstorms. \u00a0If one\u00a0cannot be provided, please be aware that performance may be interrupted until the threat of electrical shock is\u00a0over.<\/span><\/p>\n

When using generators, a 6000-watt generator with two 20 amp 110-volt duplex outlets is\u00a0recommended. Total\u00a0distance from power source (generator) should not exceed 25\u2019.<\/span><\/p>\n

If you must run extension cords to the performance area, use heavy cords (12 or 14 gauge). Never\u00a0plug more than two 50\u2019\u00a0cords together. Total distance from power source to stage should\u00a0NEVER exceed 100\u2019. \u00a0Long extension cord runs greatly reduce the power.<\/span><\/p>\n

*Important tip:\u00a0Lighting, heaters and portable cooking devices take up a lot of \u201cjuice.\u201d \u00a0It is imperative\u00a0that you do not\u00a0share these type of devices with the power source designated for the band.<\/i><\/span><\/p>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t

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\n\t\t\t\t\t\t\t<\/i>\n\t\t\t\t\t\t\tHow many vehicles does the band arrive in?\t\t\t\t\t\t\t<\/i>\n\t\t\t\t\t\t<\/div>\n\n\t\t\t\t\t\t
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The band members travel separately but also do a little ride sharing.\u00a0 <\/span>On average the band will travel in 4-5 passenger cars and one large van.<\/span><\/p>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t

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\n\t\t\t\t\t\t\t<\/i>\n\t\t\t\t\t\t\tDo I need to provide meals for the band?\t\t\t\t\t\t\t<\/i>\n\t\t\t\t\t\t<\/div>\n\n\t\t\t\t\t\t
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Our bands require a hot nutritionally balanced meal for each member plus\u00a0one crew member.\u00a0 <\/span>The group doesn\u2019t need anything fancy and it doesn\u2019t need to be what your guests are having.\u00a0 <\/span>Venues will often have some type of vendor meal available. \u00a0 <\/span>The group may request a few vegetarian options if available.\u00a0 <\/span>Water, juice and soda should also be made available to the band if possible. \u00a0 <\/span>That is always appreciated.\u00a0 <\/span>It is also recommended\u00a0that you\u00a0consider a “break area\u201d for performers. \u00a0This\u00a0may be a designated \u201cgreen room\u201d, table or unobtrusive area away from guests.<\/span><\/p>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t

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\n\t\t\t\t\t\t\t<\/i>\n\t\t\t\t\t\t\tDo we pick all the songs the band plays during the dance party?\t\t\t\t\t\t\t<\/i>\n\t\t\t\t\t\t<\/div>\n\n\t\t\t\t\t\t
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We do NOT recommend going through a band’s song list and hand-picking songs for the band to play, as if the band were a juke box. \u00a0While a band\u2019s song list contains hundreds of songs that they have played before, and could potentially play, it is not necessarily representative of their strongest material.\u00a0 Bands know which specific songs they play best and sound strongest. \u00a0Repertoire varies from season to season based on the band\u2019s chemistry at that point in time and what is working well at the events. \u00a0Bands often formulate sets in regards to tempos, song keys, lead singer interchange and set pacing. \u00a0Many bands feature\u00a0segue-ways, solos, and extended parts that have been carefully planned & rehearsed. \u00a0For a strong, tight and powerful performance, we recommend you keep a general approach to letting us know your likes and dislikes. \u00a0Give us a handful of specific songs you would rather not have the band play, as well as a few general styles and songs that you would love to hear. \u00a0This will be a helpful tool for the band to use, while allowing the band to play to their strengths.<\/span><\/p>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t

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\n\t\t\t\t\t\t\t<\/i>\n\t\t\t\t\t\t\tWill the band learn songs for my wedding?\t\t\t\t\t\t\t<\/i>\n\t\t\t\t\t\t<\/div>\n\n\t\t\t\t\t\t
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The band will learn one <\/b>song not on their repertoire list for your event (as long as the song is within the band’s\u00a0instrumentation\u00a0capabilities and general style). \u00a0We must receive your specialty song request at least 4 weeks prior to your wedding date, in order to adequately prepare the song for performance. \u00a0 For best performance quality, we suggest that you choose any special dance songs from the band’s song list.\u00a0 <\/span>This will ensure a strong, well seasoned performance instead of being the first time they will have performed the song live.<\/span><\/p>\n

You might\u00a0also consider having the band’s sound engineer play the\u00a0original recording through the sound system. \u00a0The original version is what people and clients are more accustomed to and stirs up more emotions than having a band perform a song that is relatively unfamiliar to them (especially for key moments such as first dances, parent dances, etc.).<\/span><\/p>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t

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\n\t\t\t\t\t\t\t<\/i>\n\t\t\t\t\t\t\tCan the band play longer?\t\t\t\t\t\t\t<\/i>\n\t\t\t\t\t\t<\/div>\n\n\t\t\t\t\t\t
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Most often the band is able to perform for additional time.\u00a0 <\/span>Consult your contract for the exact rate.\u00a0 <\/span>Payment\u00a0needs to to be sent in advance of the wedding or given directly to the bandleader in the form of cash at the wedding. Overtime availability of your artist should be determined prior to your event. \u00a0 <\/span>The overtime rate on your contract is not<\/i> a pro-rated band rate based on the full band cost.<\/span><\/p>\n

*Tip:\u00a0 <\/span>It is best to let the band know your intentions of overtime as early\u00a0as you can.\u00a0 <\/span>This will help the band pace the dance sets\u00a0and not perform a \u201cbig finish\u201d too early.<\/i><\/span><\/p>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t

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\n\t\t\t\t\t\t\t<\/i>\n\t\t\t\t\t\t\tWhat’s the best way to get people dancing?\t\t\t\t\t\t\t<\/i>\n\t\t\t\t\t\t<\/div>\n\n\t\t\t\t\t\t
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A great time to start the dance party is right after dinner, after the parent dances. \u00a0And remember – nothing helps fill the dance floor more than when YOU dance!<\/p>\n

*Tip: Dipping the lights down low sends the signal that it\u2019s time to party. Ask your onsite manager to dim the house lights after dinner\/parent dances. Our production crew does our best to also notify the venue to do this.<\/em><\/p>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t

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\n\t\t\t\t\t\t\t<\/i>\n\t\t\t\t\t\t\tWhen\/how should we do the parent dances?\t\t\t\t\t\t\t<\/i>\n\t\t\t\t\t\t<\/div>\n\n\t\t\t\t\t\t
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These usually follow the cake cutting\/after dinner, and serve as the best transition from dinner to dancing. \u00a0These songs may be shortened as well, depending on the dancing prowess of the bride, groom, and parents. If you’re having a hard time choosing two separate songs, consider incorporating both the bride\/father and groom\/mother dances during the same song. This will provide enough time for the photographer to take pictures of each couple. \u00a0A couple minutes into the song, we can\u00a0invite all guests to join in (optional), which leads nicely into dancing.<\/p>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t

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\n\t\t\t\t\t\t\t<\/i>\n\t\t\t\t\t\t\tWhen\/how should we do the cake cutting?\t\t\t\t\t\t\t<\/i>\n\t\t\t\t\t\t<\/div>\n\n\t\t\t\t\t\t
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This is normally done after guests have finished eating, or towards the end of dinner. \u00a0 <\/span>Most couples\u00a0like us to announce the cake cutting but not make a huge spectacle out of it (It\u2019s up to you though).\u00a0 <\/span>Optimal cake cutting music is a soft, but upbeat\u00a0tune that will segue into the parent dances.<\/span><\/p>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t

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\n\t\t\t\t\t\t\t<\/i>\n\t\t\t\t\t\t\tWhen should the band take their dinner break?\t\t\t\t\t\t\t<\/i>\n\t\t\t\t\t\t<\/div>\n\n\t\t\t\t\t\t
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In order to ensure maximum dancing and keep the break to a minimum length, we recommend that meals be immediately available to the band as your guests begin <\/i>eating the main course. \u00a0 <\/span>When your guests are finished eating their meals, they will usually want to start dancing\u00a0– this is a bad time for the band to be sitting down eating their\u00a0meal.\u00a0 <\/span>All of this should be arranged with your catering manager prior to the wedding.\u00a0 <\/span>We will also do our best to convey this to the catering manager.<\/span><\/p>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t

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\n\t\t\t\t\t\t\t<\/i>\n\t\t\t\t\t\t\tWill the band be too loud during dinner?\t\t\t\t\t\t\t<\/i>\n\t\t\t\t\t\t<\/div>\n\n\t\t\t\t\t\t
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Most volume concerns take place during the dinner portion of the wedding.\u00a0 <\/span>It\u2019s important for the band to play at low volumes during this time (background tunes, acoustic songs, instrumentals, etc.)<\/span><\/p>\n

*Tip:\u00a0 <\/span>When working on your seating chart, avoid seating older guests directly next to the bandstand and\/or near the band’s speakers. Older guests are often\u00a0most sensitive to volume.<\/i><\/span><\/p>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t

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\n\t\t\t\t\t\t\t<\/i>\n\t\t\t\t\t\t\tWhat kind of music will the band play during dinner?\t\t\t\t\t\t\t<\/i>\n\t\t\t\t\t\t<\/div>\n\n\t\t\t\t\t\t
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For seated dinner service, the band will usually perform lower volume (non-dance party music) until the main course is served (depending on how many courses you are serving).<\/span><\/p>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t

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\n\t\t\t\t\t\t\t<\/i>\n\t\t\t\t\t\t\tWhen\/How should we do toasts and\/or blessings?\t\t\t\t\t\t\t<\/i>\n\t\t\t\t\t\t<\/div>\n\n\t\t\t\t\t\t
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A great time for toasts is after your first dance and prior to dinner service (or during\/between early courses).\u00a0 You definitely don’t want to put them off until too late in the evening, when it’s difficult to keep guests’ attention. \u00a0<\/span>We recommend this order: Welcome speech,\u00a0any bridal party toast, blessing (if any), then dinner<\/span>.<\/span><\/p>\n

*Tip – for best sound, projection and to avoid feedback, try and remind toast people to hold microphone right up to their mouth (not down by their chest ) and to avoid standing right in front of speakers.<\/i><\/span><\/p>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t

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\n\t\t\t\t\t\t\t<\/i>\n\t\t\t\t\t\t\tDancing before dinner?\t\t\t\t\t\t\t<\/i>\n\t\t\t\t\t\t<\/div>\n\n\t\t\t\t\t\t
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We’re into it! \u00a0(As long as it’s OK with the catering staff). \u00a0Occasionally a couple will request that the dance party begin immediately after the first dance. Although this can be a fun idea and set the great tone for the night, it often interferes with the catering time-line and service, throwing off the natural flow of the evening. \u00a0It is important to discuss this thoroughly with the caterer before asking the band to go right into dancing.<\/p>\n